athena Integration

Overview

PicassoMD offers an integration with athenaClinicals EHR that:

• enables athenaClinicals users to start a curbside from within a patient record on athena
• pulls the patient information from athena and pre-populates it for the curbside
• automatically adds the curbside transcript to the patient record after the curbside is completed

Requirements for use

• Practice must use athenaClinicals as their EHR
• Practice’s administrator must have complete athena’s Authorization Form
  • After completing the form it takes up to 5 business days to activate the integration
• Only registered providers can start a curbside - if a Referral Coordinator or Practice Administration attempts to start a curbside they will receive an error message

Usage Guide

• Starting a curbside from within athena
  • The link to “Start a PicassoMD Curbside” can be accessed from the patient’s chart by clicking on the menu in the upper right and then selecting “Third party applications”
    • If the “Start a PicassoMD Curbside” link is not visible then the integration has not been installed (see above)
• The integration will pull the patient’s information from their chart
  • First name
  • Last name
  • DOB
  • Gender
  • Phone number
  • Home address
  • Insurance carrier will attempt to match the insurance plan from athena to one of the insurance carriers in PicassoMD - if it cannot be matched we display the value from the athena (e.g. CareFirst Federal Employees Gold) and the user can select from PicassoMD's list of insurance carriers
  • Insurance ID number
• If your practice requires any patient details before starting a curbside, those data fields will be displayed for the user to confirm and edit prior to starting the curbside
• After the curbside is completed and a "plan after curbside" has been selected by the initiating provider, the PDF transcript will be added to the patient’s chart as a “Clinical Document” with the name “consult note”
  • It will be available in the Recent Activity section of the patient’s chart as well as in the Documents section of the patient's record
  • The document will be “auto closed,” meaning it will not require someone at the practice to review it

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